Establish quaterly community calls
The Community Council and the Core Team are working together to create quarterly community calls. This issue will be used to define various details associated with the calls, for example:
- dates, timezones
- agenda, format
- advanced communications, results, minutes, etc.
- registration on c.o or other or not at all
- system requirements, recordings
Adding @tricia.gbinigie
Activity
added In Progress label
Call these quarterly "Community Round Tables"
Details
- Open to all community members
- Community Round Tables will be recorded and shared via CiviCRM's Youtube channel
- Registration (free) will be required, done through civicrm.org
- Minutes or general summary post event will not be taken or provided
- Use either Google Meet and Jitsi
- Duration will be 1 hour in length and may vary depending community interest
When
Community Roundtables will be quarterly at the date below. Each will be comprised of 2 'meetings', one intended for the US east coast + EU timezones, and one for the US west coast + Asia Pacific timezones. People can register for either event (or both) regardless of timezone.
Dates & Times (meeting links will be provided in advance)
- Tuesday, 20 April 2021: Event links on civicrm.org - EU/US and APAC/US
- Tuesday, 13 July 2021
- Tuesday, 5 October 2021
- Tuesday, 18 January 2022
Final meeting times will be defined in advanced and on the event registration pages. We will attempt to schedule the meetings at the following times:
- US / EU - 1pm UTC (9am US ET / 2pm BST)
- US / APAC - 11pm UTC (4pm PT / 9am AEST +1 day)
Proposed agenda:
- Brief update - 5 - 10 mins for community council, 5 - 10 mins for core team
- Brief recap of past quarter
- Forward looking update about what's forthcoming
- Brief financial update, including project funding opportunities
- Open forum (i.e. "round table") - 40 - 50 mins
- ask for feedback, questions in advance. Start with a google form to capture input, expose answers publicly so users can view them in advance.
Communications
General notes and considerations regarding Community Round Tables, their promotion and what attendees should expect.
- Promoted in advance through CiviCRM newsletter, blog posts, and chat channels
- Request input from potential attendees in advance, provide sample questions in communications to help attendees understand what the calls will be about
- Brief intros are welcome (name, organization) prior to first speaking during the webinar
- State in advance that we'll be recording, that all input will be made public, that financials will be public
Calls will include a moderator from the community council or the core team that will:
- Keep time
- Keep the question queue moving
- Prevent attendees from monopolizing time
Edited by josh
Hey @josh - just a FYI. The time on the post may be misread for AU citizens.
For https://civicrm.org/blog/josh/introducing-community-round-table Tuesday, 20 April 2021 US / APAC - 11pm UTC (4pm PT / 10am AEDT)
For Eastern AU people, it's actually 21st April at 9AM AEST - because daylight savings time has ended. Best to just link to a time converter so people can just figure it out themselves. https://www.timeanddate.com/worldclock/converter.html?iso=20210420T230000&p1=1440&p2=tz_aet
Damn time conversions :)
Edited by justinfreeman (Agileware)
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July 27th (28th depending on time zone) round tables are (links below up a Time Zone converter):
-
October 5th (6th depending on time zone) round tables are (links below up a Time Zone converter):
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The next Community Round Table will be on 18 January 2022. Details:
Edited by josh Hi @josh - the link isn't working for me.
