Community Summit 2020 issueshttps://lab.civicrm.org/marketing/events/community-summit-2020/-/issues2020-04-07T09:57:20Zhttps://lab.civicrm.org/marketing/events/community-summit-2020/-/issues/10Collective focus/foci for the sprint2020-04-07T09:57:20ZMichael McAndrewCollective focus/foci for the sprintSorry for the use of the latin plural in the issue title - I couldn't resist :)
I want to explore the idea of having one or slightly more than one focus/foci for the sprint after the community summit.
Here's some background on why:
In...Sorry for the use of the latin plural in the issue title - I couldn't resist :)
I want to explore the idea of having one or slightly more than one focus/foci for the sprint after the community summit.
Here's some background on why:
In recent years, sprints have been very self organising, with all attendees deciding what to focus on more or less individually, or in small groups, in days and weeks before the event. This is great, and I always have a great time but there is another approach, which we have taken successfully in the past, which is to have more or less a single focus for the sprint. This is what allowed us to write 70% of the user guide back in 2009 and come back and write the remaining 30% a year later. We wouldn't have been able to achieve such a feat without a collective focus.
I think it might be worth reviving/reinventing/iterating on this approach again and here is a suggestion for a way to do so:
1. appoint a working group (2 core team and 2 community members)
2. ask everyone to submit big ideas for things that we could tackle at a sprint
3. have the working group decide (with community input) on one or slightly more than one focus/foci for the sprint and appoint team leads for each
4. have these team leads do a bit of prep
5. run the sprint based on these big ideas
A couple more lessons from history. I remember a sprint in Tahoe (2012 maybe?) where the focus was testing since we were just coming up to a big release (back when we used to do 1 or 2 releases a year). Although there was a nice feeling of achievement as we cranked through tests, I seem to remember a bit of resentment that we were being 'forced' to do drudge work when we could have been collaborating around something a bit more inspirational. The lessons for me from this were:
- choose inspirational tasks that are suitable for collaboration, appeal to different skill sets, and that lots of people _want_ to get involved in
- don't make it compulsory - encourage people to work on whatever we have chosen as the focus, but leave space for them to work on other stuff if that is important to them
- break up the sprint with other things (presentations, short workshops, visions, etc.) that make people happy.
Here are some a few random (possibly good, possibly very bad) ideas from me to give you an idea about the kind of things we could tackle:
- User centred design for CiviCRM
- Big improvements to the financial layer / rewrite of CiviContribute
- Move everything over to Gitlabhttps://lab.civicrm.org/marketing/events/community-summit-2020/-/issues/9Sponsorship - how much & what for?2020-02-27T13:11:15ZnicolSponsorship - how much & what for?A summit and sprint needs sponsors. The more sponsors, the lower the cost of the event and the broader the attendence can be. The annual CiviCons used to set quite high sponsor fees and get strong interest: for e.g. at London 2017, there...A summit and sprint needs sponsors. The more sponsors, the lower the cost of the event and the broader the attendence can be. The annual CiviCons used to set quite high sponsor fees and get strong interest: for e.g. at London 2017, there were four [Gold Sponsors](https://civicrm.org/sponsorship-levels/gold-0) paying £3750, alongside one [Silver](https://civicrm.org/sponsorship-levels/silver-0) (£1200), six [bronze](https://civicrm.org/sponsorship-levels/bronze-0) (£500) & a [lunch](https://civicrm.org/sponsorship-levels/lunch-sponsors) sponsor (€1000).
But in Barcelona, headline Sponsorship was €1500, and there were two Gold Sponsors at €1000, no Silvers and three Bronze. A summit and sprint has a different, less public-facing audience, or has traditionally, than a CiviCon.
(How) can we improve on that in 2020? What would be valuable for a sponsor to encourage more participation at higher levels? Scholorships & subisidsed spaces? Better exposure on the civicrm website, t-shirts, totes or marketing visuals? A year's supply of sticky-toffee pudding? Or maybe lots of nagging sales calls?
Please, potential Sponsors, add your thoughts... (no commitment if you comment - but pledges are very welcome!)
NB: this issue seeks an assignee.joshjosh@civicrm.orgjoshjosh@civicrm.orghttps://lab.civicrm.org/marketing/events/community-summit-2020/-/issues/8Marketing & Promotion2020-03-03T21:13:05ZalarmingcodMarketing & PromotionWho do we tell/ How do we tell them?Who do we tell/ How do we tell them?alarmingcodalarmingcodhttps://lab.civicrm.org/marketing/events/community-summit-2020/-/issues/7The What? Format and structure.2020-01-17T18:09:40ZnicolThe What? Format and structure.How to make the most of the summit? What worked in the previous two summits? What structures & workshop systems have people experienced elsewhere that worked? Should we bring someone in?
This was inspired by a post-CiviCamp London discu...How to make the most of the summit? What worked in the previous two summits? What structures & workshop systems have people experienced elsewhere that worked? Should we bring someone in?
This was inspired by a post-CiviCamp London discussion where five of us tried to estimate the billable donated labour cost of what is donated during a one-week summit and sprint. It of course depends if you charge £200 or £1000 a day, but with 45 attendees it's likely soon over £100,000. That obviously doesn't include hundreds of hours put in by organisers, or the consequences of disruption to other work. So, how to make sure that community investment is maximised?
*Task is currently seeking an asignee.*https://lab.civicrm.org/marketing/events/community-summit-2020/-/issues/5Finance - who? and should we use Open Collective?2019-11-14T18:47:35ZnicolFinance - who? and should we use Open Collective?Issue for now for everything related to this (cashflow, expenses, budget, sponsors, etc) - can be made into multiple issues later.
We probably need to move on this soon as already [a point](https://lab.civicrm.org/marketing/events/commu...Issue for now for everything related to this (cashflow, expenses, budget, sponsors, etc) - can be made into multiple issues later.
We probably need to move on this soon as already [a point](https://lab.civicrm.org/marketing/events/community-summit-2020/issues/2#note_25565) has been flagged by @Shane-H about the cost of venue research when you are a volunteer rather than a partner spending their marketing budget. We need a petty cash fund and someone to manage it.
First Q - should we try Open Collective to handle this?
Inspired by @michaelmcandrew's [blog](https://civicrm.org/blog/michaelmcandrew/paths-to-sustainability) following the Sustain Summit 2018 - could Open Collective serve as a transparent place that allows everyone involved in planning, funding, expensing, sponsoring the event to track contributions. Ie financial participation can go beyond headline sponsors and ticket purchases to just like - 'sure I will throw £100 in to make this happen even tho I can't attend'?
Tickets payments could still be taken thru C.o, and surpplus could still be returned to core at the end, but it might be a nice way to test OC's radical transparency and community engagement. For e.g here's how OC was used for the Sustain summit: https://opencollective.com/sustainosshttps://lab.civicrm.org/marketing/events/community-summit-2020/-/issues/4Catering2019-11-18T12:52:58ZalarmingcodCateringDiscussion space relating to catering- takes it out of other topicsDiscussion space relating to catering- takes it out of other topicsalarmingcodalarmingcodhttps://lab.civicrm.org/marketing/events/community-summit-2020/-/issues/2Where in the UK should the 2020 Community Summit & Sprint be?2020-03-17T09:53:31ZnicolWhere in the UK should the 2020 Community Summit & Sprint be?Where should it be? What are the important considerations? Cost, location, facilities on-site (kitchen, workspaces, internet, dorms vs bedrooms) and nearby (transport links, walks, pub). Follows discussion between @gibsonoliver, @MikeyMJ...Where should it be? What are the important considerations? Cost, location, facilities on-site (kitchen, workspaces, internet, dorms vs bedrooms) and nearby (transport links, walks, pub). Follows discussion between @gibsonoliver, @MikeyMJCO, @RoseLanigan, @bari.pollard, @shane-h & myself [here](https://lab.civicrm.org/marketing/events/community-summit-2020/issues/1).Shane-HShane-Hhttps://lab.civicrm.org/marketing/events/community-summit-2020/-/issues/1Community Summit 2020 - Where, when and who2020-08-13T13:51:47Zjoshjosh@civicrm.orgCommunity Summit 2020 - Where, when and whoIssue placeholder to discuss where, when and who will organize the community summit 2020. Options discussed at the 2019 summit:
- Return to Barcelona
- Head up to the UK
- Go to Canada
- Go to US
Additional views expressed:
- AU/NZ wo...Issue placeholder to discuss where, when and who will organize the community summit 2020. Options discussed at the 2019 summit:
- Return to Barcelona
- Head up to the UK
- Go to Canada
- Go to US
Additional views expressed:
- AU/NZ would be nice, but doesn't feel pragmatic (yet)
- Bouncing back to the US risks losing momentumRoseLaniganRoseLanigan