... | ... | @@ -12,13 +12,13 @@ CiviCRM events are intended to be inclusive and to foster community participatio |
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We’ve tried to keep these requirements simple and clear, remaining consistent with the core principles that underlie our operational objectives (sustainability and growth). The following are requirements for running a CiviCamp:
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1. CiviCamps can be run by contributors and financial supporters of the project.
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2. CiviCRM events must be approved by the Core Team in advance. Submit a budget and a summary of the event to the marketing team leader or to josh@civicrm.org
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2. CiviCRM events must be approved by the Core Team in advance. Submit a budget and a summary of the event to the marketing team leader or to info@civicrm.org
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2. Event organizers, and hence the events, must agree to abide by and enforce CiviCRM’s terms of use, trademark and brand standard, code of conduct and these event guidelines. Event organizers must also disclose any additional terms of use, such as photo and video releases, to attendees in advance of registration.
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3. Event organizers must provide financial transparency to the Core Team via a proposed budget in advance as well as a detailed final profit & loss statement.
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4. CiviCRM may act as a financial sponsor and can assist with financial arrangements to ensure that each event can be undertaken. Event organizers may also manage event finances. CiviCRM will cover a portion or all of an event’s losses. Proceeds from CiviCRM events fund and are used at the discretion of the CiviCRM Core Team, with a priority for marketing (future events, external conferences, etc.).
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6. CiviCamps are organized by volunteers. CiviCRM will recognize volunteer organizers either via the contributor framework or as event sponsors.
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7. Event organizers will have access to CiviCRM’s infrastructure for the duration of their need to successfully manage the event. The CiviCRM Core Team should be included on communications to the community sent through civicrm.org.
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8. Event organizers must use the infrastructure provided by CiviCRM.
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8. Event organizers are encouraged to use the infrastructure provided by CiviCRM.
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## How to run a CiviCamp
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... | ... | @@ -29,7 +29,7 @@ Once the CiviCamp organizing team is put together it is important that tools and |
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1. Setup a project on GitLab for the event.
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2. Schedule regular meetings or conference calls and stick to the schedule. Even if the call is only 5 minutes it is important keep to the schedule.
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3. Have face to face meetings with the team when possible. While not always possible, face to face meetings can be energizing.
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4. Setup a Mattermost channel for your event.
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4. Setup a private Mattermost channel for your event, include organizers and volunteers.
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The following aspects are all part of the organizing process. Most of these are inter-related and need to be addressed in conjunction with each other. Team members should be appointed to be in charge of each aspect of the event organizing.
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... | ... | @@ -60,8 +60,9 @@ The venue in almost all cases will be the largest expense of the CiviCamp. Caref |
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- How to Setup event microsite on civicrm.org: https://lab.civicrm.org/marketing-team/civicrm-events/wikis/creating-event-microsites
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- You're encouraged to recognize the event hosts/organizers separately from sponsors.
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- Email sent through c.o
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- In-app messaging
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- Emails sent through civicrm.org
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- In-app messaging (coordinated in conjunction with the CiviCRM Core Team)
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- Social media - [click here](https://lab.civicrm.org/marketing/social-media/wikis/home) to review how to use CiviCRM's social media for events.
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## Schedule
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... | ... | |