Decisions and actions taken by the first annual CiviCRM Governance Summit, September 25-26, 2018
Whereas participants in the first annual CiviCRM Governance Summit have expressed the following desires and needs:
greater transparency and shared understanding about what decisions are made for and within CiviCRM, and how they are made,
greater transparency about CiviCRM's finances and financial management,
clearer expectations and full compensation for the Core Team,
a process whereby we can achieve greater agreement on the general direction of CiviCRM,
a plan for the project which CiviCRM users and service providers can trust to minimize their risk,
more, and more effective, participation by all contributors to the project,
Therefore, we have jointly decided:
1. We will form an elected representative body to guide the CiviCRM open source project
The system must include:
An elected body that represents all stakeholders, responsible for:
a road map for the CiviCRM open source project
(some) budgetary matters
A paid Core Team
A plan for reviewing the best long-term structure: continue as LLC or change?
A mechanism for community-wide decision-making and input
These questions must be resolved about the system:
How many people will make up the elected body?
How will representation of the various constituencies (contributors, Partners, etc.) be weighted?
Will the system take geographic representation into account?
Can seats on the elected body be secured by making a financial contribution to CiviCRM above a particular level?
How will the elected body interact with CiviCRM LLC and the CiviCRM community? Specifically,
To what degree will the elected body be an 'advisory' or a 'governance' body?
Will the elected body directly drive the Core Team and/or Working Groups?
2. An Establishment Committee will be formed
Mandate of the Establishment Committee
An Establishment Committee will be formed for the following purpose, and the following purpose only: to develop the outline approved by the Governance Summit, included in section 1 above, into a document clearly laying out the structures and protocols of our new community representation system in enough detail that the system can go into effect and function on its own.
Structure of the Establishment Committee
How many seats are open? There are 9 positions in total - 4 for partners, and 5 for members/contributors. At least one partner and one member/contributor must be from outside the United States.
Election of the Establishment Committee
Who can run for election?
Partner Seats: Any CiviCRM partner in good standing can put forward one of its owners/team members for a partner seat.
Community Seats: Any contributor1 to CiviCRM who is not running for a partner seat can run for a member/contributor seat.
Who can vote in this election?
Community Seats: All registered voters2 will be able to vote for these positions (including eligible and registered owners and employees of Partners)
Partner Seats: Only Partners will be able to vote for these positions. Each Partner gets one vote. The vote will be sent to the primary email on the Partner's record in CiviCRM.
How can I become a candidate? A candidate can fill out the nomination form by end of day (UTC) October 15, 2018. Three other eligible voters must support the nomination; to support a candidacy, email firstname.lastname@example.org.
How do I vote? When elections open, you will receive an email with a link to the voting form. If you don't receive your email, please contact email@example.com.
Can I challenge a candidate/voter? Anyone eligible to vote will be able to challenge a candidate/registered voter. A form is available via https://civicrm.org/registered-voters. An elections committee (Aidan Saunders, Joseph Lacey and Josh Gowans) will make the determination of who is eligible.
A contributor to CiviCRM is defined as any 'civicrm-engaged' employee of a CiviCRM member organization, anyone who has participated in a CiviCRM-sponsored event, anyone who has contributed financially to CiviCRM, and anyone registered on CiviCRM.org, chat.civicrm.org, civicrm.stackexchange.com, lab.civicrm.org, or issues.civicrm.org as of September 24th, 2018 ↩
People who have submitted their voter registration and meet the 'Contributor' criteria above. ↩